CANADA MERIT AWARD WINNING COMPANY

Terms and policy

Terms of Service

Full Agreement The following terms and conditions govern all use of this website and all content and services available at or through this website and company. The Services offered are subject to your acceptance, without modification, of all the terms and conditions contained herein and all other rules and policies (including, without limitation, our Privacy Policy) and other procedures that may be published from time.

Please read this Agreement carefully before ordering our services. By accessing and using our website or by ordering our Services, you agree to accept the terms and conditions of this agreement. If you do not agree to all of the terms and conditions then you may not request or order our services. The Services are only available to individuals who are at least 18 years old.

  • Please notify us ifyou disagree to these terms
  • Contact us ifyou have concerns or questions using our contact form.

You hereby accept the following:

The following terms are incorporated by reference:

  1. Privacy Policy.This privacy policy describes how we use information you send to us by ordering our service.

Video Production Terms

The following terms of service (hereafter referred to as “Terms”) apply when contracting Seed Visuals Inc to perform video production services (herein referred to as the “Services”) for you, or the entity that you represent. The Services are provided by Seed Visuals Inc and are subject to your acceptance, without modification, of the Terms and all other rules and policies that may be included by reference.

Notice of Terms

The Services herein are made only available for lawful purposes, to persons at least 18 years of age.

Please read this Agreement carefully before contracting Services. By placing an order via telephone, our website, in person, or by any ordering mechanism developed in the future, you agree to become bound by the Terms of this Agreement.

Contract Services. Seed Visuals (herein referred to as the “production company”) is contracted at your directive; therefore, you acknowledge and understand that you alone are responsible for the images and audio been provided to us for the intended service.

Event Videos:

  • You (Client) represent and warrant that you have the authority to bring in the service of a video production company to record video and audio at your event or events you represent, at the venue and time described.
  • By contracting Seed Visuals, you authorise us to film or records without limitations every image, objects, persons and audio in the agreed location and time.
  • Seed Visuals has the right to exit and end services ones the agreed time is completed or exceeded; if the client or contractor do not accept extra charges for exceeded time or added services.
  • Seed Visuals will not be held responsible for any unfavourable condition caused by the production (event) space or natural causes from the side of the contractor (client) which may impact production quality, time and workflow.
  • Seed Visuals will not be held liable or accountable of any charges encountered based on the above listed terms of production and production space.

Cooperate Videos:

  • You (Client) represent and warrant that you have the authority to discuss or contract the service of a video production company to produce and create an audio / visual content for you, the individual, studio, company or organisation you represent.
  • Both parties (production company and client) will carry out the production based on the agreed video treatment or script concept.
  • Production is a collaborative workflow. This means every part of the production plays an important role towards the quality of the finished work. Therefor you (Client) agrees to meet up with your own responsibilities and contribution on said production, as the “production company” will not be held accountable for any damages or compromise caused by the client’s flaws.

Music Videos:

  • You (Client) represent and warrant that you have the authority to discuss or contract the service of a video production company to produce and create an audio / visual content for you, the individual, studio, company or organisation you represent.
  • You agree that you have the legal right to all digital and non-digital contents been provided to the “production company” for the purpose of said production.
  • You also authorise “the production company” to edit, duplicate and store provided contents, only for the sole purpose of said production.
  • Both parties (production company and client) will carry out the production based on the agreed video treatment or script concept.
  • Production is a collaborative workflow. This means every part of the production plays an important role towards the quality of the finished work. Therefor you (Client) agrees to meet up with your own responsibilities and contribution on said production, as the “production company” will not be held accountable for any damages or compromise caused by the client’s flaws.

Editing and Color Grading:

  • You (Client) represent and warrant that you have the authority to discuss or contract the service of a video production company to produce and create an audio / visual content for you, the individual, studio, company or organisation you represent.
  • You agree that you have the legal right to all digital and non-digital contents been provided to the “production company” for the purpose of said production.
  • You also authorise “the production company” to edit, duplicate and store provided contents, only for the sole purpose of said production.
  • Both parties (production company and client) will carry out the production based on the agreed video treatment or script concept.
  • Production is a collaborative workflow. This means every part of the production plays an important role towards the quality of the finished work. Therefor you (Client) agrees to meet up with your own responsibilities and contribution on said production, as the “production company” will not be held accountable for any damages or compromise caused by the client’s flaws.

Graphics and Visual Effects:

  • You (Client) represent and warrant that you have the authority to discuss or contract the service of a video production company to produce and create an audio / visual content for you, the individual, studio, company or organisation you represent.
  • You agree that you have the legal right to all digital and non-digital contents been provided to the “production company” for the purpose of said production.
  • You also authorise “the production company” to edit, duplicate and store provided contents, only for the sole purpose of said production.
  • Both parties (production company and client) will carry out the production based on the agreed video treatment or script concept.
  • Production is a collaborative workflow. This means every part of the production plays an important role towards the quality of the finished work. Therefor you (Client) agrees to meet up with your own responsibilities and contribution on said production, as the “production company” will not be held accountable for any damages or compromise caused by the client’s flaws.

 

Copyright & Sharing: You are the sole copyright holder for all video and audio we record. However, since

Seed Visuals is the content producer. we need certain rights from you to help you re-share your videos or use on company’s portfolio. You hereby grant Seed Visuals right to re-share released contents, post on social media or use on website worldwide. As the owner of the content you can decide to refuse this right, we will respect that. Please notify us if you do not give us right or access to your videos and content.

Delivery & Specifications:

  • Your videos will be delivered in a digital format through our website, email or other internet platforms. A personal link will be emailed to your email address or other contacts, allowing you to view and download copies of your videos or contents.
  • The specifications of these digital copies can be determined by the Director’s decision, video treatment and production concept or as agreed.

Production Schedules and Completion:

  • The “production company” and “client” will agree on a production and delivery date, which the production company must meet up or be held accountable, except in a situation where there was no agreed time schedule.
  • However, even in a case of agreed times schedule, production or delivery date and time can be changed if the circumstance warranting the change is proven beyond production company’s control or in the case of emergency and natural causes.
  • Seed visuals prioritizes all production and contract on a first come first serve bases except on special cases or arrangements.

 

Changes and Cancellations:

  • The “production company” and “client” will agree on a production and delivery date, which both parties must meet up or be held accountable if any fails on their responsibilities.
  • By contracting and paying Seed Visuals Inc, you are authorising them to commence production process. Pre-production is the first stage of the production chain. This means that any cancellation or changes will be decided or considered by the “production company” based on the stage of the pre-production or production and this might attract extra charges or effect refunds in the case of cancellations.

Corrections, Adjustments or Changes on content.

  • Corrections: Seed visuals will correct every production error encountered on every production stage except the said error is in accordance to the agreed video treatment, concept and production style.
  • Adjustments: Seed visuals will make a one-time post production adjustment on finished work, so client is advised to not all adjustment before reaching back to us after delivery. Any adjustment not in accordance to the agreed video treatment, concept and production style will attract extra charges.
  • Changes: Changes will be considered in accordance to the agreed video treatment, concept and production style, production changes. This may also attract extra charge.

 

Please read over and familiarize yourself with these production policies prior to contracting Seed Visuals Inc.

Quotes:

  • This is the second stage after contacting us “production company” Note that a quote is not the final production cost or price, it’s more like a close estimate. These numbers can change based on the production, style, concept, required props, cast, crew locations and equipment. Final production price must be agreed by both parties before initial deposit and pre-productions

Bookings

  • Booking is completed upon payment of initial stated deposit on invoice. Every production discussion, schedule and arrangement remain void until booking is completed

 

 

Payments

  • No Reservations.Availability is on a “first come, first served” basis, and should never be assumed otherwise. No reservations or promises are made unless initial deposit payment has been made.
  • Installment Payment.The “production company” provides a negotiable installment payment arrangement on the invoice. This agreed payment arrangement must be followed as any breach of will affect production time, arrangements, delivery, schedule or cause file loss and might also attract extra charges, or cancellations with conditional refunds. Please communicate with us if you have challenges meeting up payment’s due dates.

Code of Ethics

Customer satisfaction, privacy, abiding by the law, being respectful, and great service are all important to us. Our videographers, editors, and video production professionals subscribe to this code of ethics upon being hired, and are routinely refreshed during their employment.

Safety Policy

We take the safety, health and general well-being of our workers very seriously and ask that clients respect these safety standards. Please note, that Seed Visuals workers may refuse to perform an action if it endangers them or the equipment.

 

Safety Policy

  • No filming outdoors during rain, extreme fog, or thunderstorms, except on special production arrangements.
  • No filming outdoors when the temperature is below 50° F, or over 100° F.
  • We cannot film within 10 feet of open bodies of water except on special production arrangements.
  • We cannot bring equipment onto open-roof (i.e., not fully enclosed.) boats except on special production arrangements.
  • We cannot go onto roofs or scaffolds lacking guard rails.
  • We cannot climb ladders, but may go upstairs.
  • We will not enter homes, offices, or premises that are unsafe or hazardous.
  • We will flee to safety during nearby fights, riots, or crimes in action.
  • We will leave if they become threatened or feel unsafe.
  • We will leave if there are unlawful activities taking places.
  • We may refuse any customer request or action if, in their sole discretion, they feel such request or action would endanger themselves, equipment or is unlawful.
  • We do not tolerate any racial languages, profiling or hate

 

Storage Policy

Our services involve the archival, storage, and delivery of customer videos. These terms outline our policies and obligations for storing customer videos on our servers.

Archival Policy

  • Original camera footageby default Seed visuals only releases finished / edited work to clients. Original camera footage is not transferrable to client. However, client may request for original camera footage before completing booking of services as this night attract extra charges. We may at our sole discretion decide to release original footages even without prior notice or request, but have no obligation to do. If you require the original footage, you should notify us prior to completing booking.
  • Finished work or Edited footageis stored for 30 days after delivery. We may, at our sole discretion, store this content indefinitely, but have no obligation to You to store it beyond 30 days after delivery.
  • Yet to be edited footage: In the case where pre-production fails to commence due to delay on client’s responsibility, we will store footage for 90 days. On this note, Seed Visuals will not be held for loose of files after 90 days
  • We may backup videos, internally or offsite, but have no obligation to do so.

 

By contracting us, you have read and accepted every terms and policy stated in this documents.

If you have questions or concerns about seed visuals terms, and policies or other legal topics, please contact us by phone, mail, or use our legal inquiry form to get in touch with us.